VENDOR REQUIREMENTS

WE ARE NOT ACCEPTING ANY FOOD, BEVERAGE, OR SHAVED ICE VENDORS AT THIS TIME!!!

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How to Apply:

All vendors must apply using the  Vendor Application below no later than JANUARY 12, 2026. Selected vendors will be notified by FEBRUARY 1, 2026. There are limited spaces available.  Vendors spaces will be assigned on a first pay first served basis. Please register early. There are no refunds. If your application is denied by the festival for any reason THEN you will be refunded in full. Vendor Fees are outlined below.

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VENDOR PROMOTIONS:

WE ARE ASKING ANY VENDORS WHO WISH TO DONATE ANY ITEM OF THEIR CHOOSING FOR DOOR PRIZES PLEASE BRING THE ITEM, ALONG WITH YOUR BUSINESS INFO AND DESCRIPTION OF THE ITEM TO THE INFORMATION BOOTH BEFORE 10am THE DAY OF THE EVENT. WE WILL BE DOING DRAWINGS THROUGHOUT THE EVENT FOR GUESTS AND WILL BE HIGHLIGHTING YOUR BUSINESS DURING THAT PARTICULAR DRAWING and prior to the event on social media.

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Booth Specifications:

All vendors must use a 10x10 or 10x20 Canopy tent with at least 80 lbs of weight securing the tent. booths will be 10x10 unless specified by festival staff. No part of your booth shall extend beyond the space provided, including tent weights, tables, canopies, etc.

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Sales and product approval:

All vendors are responsible for charging applicable sales tax. BRGF staff reserves the right to ask for any material deemed inappropriate to be removed. Obscene material of any kind is not welcome. Overtly offensive materials, signage, or banners are strictly prohibited. If you are asked to leave the premises due to vulgar materials all fees paid will be forfeited.

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Indemnification:

RFFL is not responsible for any items lost or stolen or any injuries that may occur whether directly or indirectly associated with this event, prior to, during or after the festival or any events held in conjunction with.

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Exclusivity 

RFFL does not offer exclusivity to vendors, however to maintain event standards the repetition of like products may be limited.

 

Load In:

Vendors May load in tents and tables on Friday Feb. 27Th between 10am-4pm. While there will be drive by security please note FL River Fest and/or the Calhoun County Community Foundation is not responsible for any lost or damaged goods left overnight. Day of Event Load in will begin at 9am cst Saturday February 28th. All vendors must be in place by 11am and ready to open by 12:00Pm cst. All vendor vehicles must be removed from the general parking area by 11am cst.

Atv's may be onsite to help transport items to booths. Please be prepared with enough help, Wagons and or dollies.

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Load out:

All vendor Tents can begin closing at 5:30pm but no loading out with vehicles can begin until YOU HAVE BEEN NOTIFIED BY FESTIVAL STAFF.  If you sell out or need to leave your tent for any reason you may do so but the booth must be clearly marked as closed and the tent itself cannot be broken down until 6pm. Be advised there will be no driving in to load out until the gates have closed AND CROWD CLEARED aFtER 6pm. Be prepared with enough help, wagons, hand carts, etc. ​

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GIVEAWAYS/PROMOTIONS: 

Vendors are NOT permitted to giveaway free items including but not limited to water, or food samples, without prior consent of festival officials. Product promotional items such as business cards are permitted.

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Electricity:

There will be no electricity on site for vendors. Small, quiet Generators are permitted in vendor area, however you must have them elevated on a piece of wood. NO generators can be placed directly on the grass.

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Leave No Trace:

vendors are responsible for the area around their booths/installations. Trash bins will be on site however Please bring any additional trash bins you may need for supplies. please make sure no paper products are left outside where they can blow around the grounds, (napkins, gift wrapping, etc.) If a large amount of trash is left behind in your booth area you may be subject to additional trash collection fees.

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FOOD & Beverages:

WE ARE NOT ACCEPTING ANY FOOD, BEVERAGE, OR SHAVED ICE VENDORS AT THIS TIME!!!

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