VENDOR REQUIREMENTS

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How to Apply:

All vendors must apply using the  Vendor Application below no later than FEBRUARY 1, 2024. Selected vendors will be notified by FEBRUARY 10, 2024. There are limited spaces available.  Vendors spaces will be assigned on a first pay first served basis. Please register early. There are no refunds. If your application is denied by the festival for any reason THEN you will be refunded in full. 

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VENDOR PROMOTIONS:

WE ARE ASKING ANY VENDORS WHO WISH TO DONATE ANY ITEM OF THEIR CHOOSING FOR DOOR PRIZES PLEASE BRING THE ITEM, ALONG WITH YOUR BUSINESS INFO AND DESCRIPTION OF THE ITEM TO THE INFORMATION BOOTH BEFORE 12N THE DAY OF THE EVENT. WE WILL BE DOING DRAWINGS THROUGHOUT THE EVENT FOR GUESTS AND WILL BE HIGHLIGHTING YOUR BUSINESS DURING THAT PARTICULAR DRAWING! 

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Booth Specifications:

All vendors must use a 10x10 Canopy tent with at least 100 lbs of weight securing the tent. booths will be 10x10 unless specified by festival staff. No part of your booth shall extend beyond the space provided, including tent weights, tables, canopies, etc.

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Sales and product approval:

All vendors are responsible for charging applicable sales tax. BRGF staff reserves the right to ask for any material deemed inappropriate to be removed. Obscene material of any kind is not welcome. Overtly offensive materials, signage, or banners are strictly prohibited. If you are asked to leave the premises due to vulgar materials all fees paid will be forfeited.

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Indemnification:

RFFL is not responsible for any items lost or stolen or any injuries that may occur whether directly or indirectly associated with this event, prior to, during or after the festival or any events held in conjunction with.

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Exclusivity 

RFFL does not offer exclusivity to vendors, however to maintain event standards the repetition of like products may be limited.

 

Load In:

Vendors May load in on Friday Feb. 23rd between 5-7pm. While there will be drive by security and gates will be locked, please note FL River Fest and/pr the Calhoun County Community Foundation is not responsible for any lost or damaged goods left overnight. Day of Event Load in will begin at 9am cst Saturday February 25th. All vendors must be in place by 12n and ready to open by 2:00pm cst. All vendor vehicles must be removed from the general parking area by 12n cst. Vendors will not be able to drive onto the football field. Atv's will possibly be onsite to help transport items to booths. Please be prepared with enough help, Wagons and or dollies.

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Load out:

All vendor Tents are required to stay up until around 5:30pm or the START of the final show at 6pm. If you sell out or need to leave your tent for any reason you may do so but the booth must be clearly marked as closed and the tent itself cannot be broken down. Be advised there will be no driving in to load out as the gates will be open for the main show at 6pm. Be prepared with enough help, wagons, hand carts, etc. 

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FOOD & Beverages:

Absolutely no open food products or beverages are to be sold from any vendor during River Fest. The Calhoun County Community Foundation has a designated concession seller that will be selling all food/beverages during this event. Pre Packaged food such as breads, whole pies, jams, jellies, spices, seasonings, etc are permitted. 

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GIVEAWAYS/PROMOTIONS: 

Vendors are NOT permitted to giveaway free items including but not limited to water, or food samples, without prior consent of festival officials. Product promotional items such as business cards are permitted.

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Electricity:

There will be no electricity on site for vendors. Small, quiet Generators are permitted in vendor area, however you must have them elevated on a piece of wood. NO generators can be placed directly on the grass.

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Leave No Trace:

vendors are responsible for the area around their booths/installations. Trash bins will be on site however Please bring any additional trash bins you may need for supplies. please make sure no paper products are left outside where they can blow around the grounds, (napkins, gift wrapping, etc.) If a large amount of trash is left behind in your booth area you may be subject to additional trash collection fees.

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